The typo test is dead. For years, “look for the spelling mistakes” was decent advice. AI can help attackers polish those mistakes away, so your defenses can’t rest on a message looking sloppy. Start here instead.
Set AI-use and data-handling rules
Approve tools through a review process. Spell out what people can and can’t enter, and make those expectations clear to students, staff, and vendors. If the rule is “use your judgment,” it’s not a rule.
Harden identities
Require multi-factor authentication (MFA), starting with administrator and remote-access accounts. Review permissions and pull access people no longer need. Stolen credentials work best on accounts nobody’s watching.
Teach verification habits
Train staff and students to check unusual requests through a separate, known channel. That means password resets, payments, account changes, and anything urgent. Use AI-written text and voice impersonation as examples, but don’t teach people that every message is a trap. The goal is a pause, not paranoia.
Inventory tools and access
You can’t protect what you can’t see. Track AI services, devices, cloud apps, third parties, and remote-management tools. Give each user only the access they need, and watch for activity that doesn’t fit.
Keep the basics sharp and rehearse the response
Patch systems. Protect endpoints. Monitor identity and cloud activity. Keep backups, and test them. Then run your incident response plan before you need it, because the first time shouldn’t be the real time.
Plan for a small team
Most school IT teams can’t do everything. Pick the highest-impact controls first. Decide who investigates, who responds, and who communicates, including nights and weekends. Attackers don’t wait for the bell.