Alright, enough with the teasers. Here are the big hitters in IT service pricing models, plus their pros and cons, and where they shine.
Monitoring-only model
This is your bare-bones, entry-level approach. Offer continuous network and device monitoring, issue alerts, and perform basic patching/updates.
Best for: SMB clients who want a heads-up about issues, but have in-house IT.
How it works:
Charge a flat (usually low) monthly fee.
Remediation and extra services cost extra.
Keeps you in the game, but doesn’t cover your time when fixing things.
Pro tip: Position this as a starter plan—it’s an easy upsell to more comprehensive packages.
Per-device pricing model
Charge a flat fee for every device you manage. Each desktop, server, and network switch has its own standalone price.
Example: $69 per desktop, $299 per server, $29 per printer, $99 per managed network.
Best for: Simplicity and transparency for both you and your clients.
Pros: Easy to quote. Clients get predictability; you get clear revenue projections.
Cons: If users add loads of devices or switch to BYOD (bring your own device), your costs can spike if you haven’t priced it right.
Per-user pricing model
Charge a set fee for every user, covering ALL devices that the user operates—including remote or personal devices.
Example: $129 per user, per month. Includes laptops, phones, tablets, remote access, etc.
Best for: Companies with employees juggling multiple devices.
Pros: Super simple for invoicing. Scales with headcount, not hardware.
Cons: Heavy users (think, "Device hoarders") can creep up your support time if you don’t set fair use policies.
Tiered pricing model
Offer bundled packages (Bronze, Silver, Gold) with ascending services and price points.
Example:
Bronze = patch management + remote support
Silver = add on-site visits
Gold = includes 24/7 emergency support and premium features
Best for: Upsell opportunities and clients with varied budgets.
Pro: Adds flexibility and choice, making it easy for clients to find a fit.
Con: Too many options? Client confusion. Stick to three to four tiers max.
À la carte pricing model
Clients pick and pay for only the services they actually need.
Example: Charge separately for backup, compliance, disaster recovery, etc.
Best for: Mature customers who know their needs, or companies with tight budgets.
Pro: Custom feels premium. It lets you upsell extra solutions as they grow.
Con: Harder to predict revenue. Also, if clients buy only critical services, you might lose out on recurring work.
IT consulting hourly rate
For any services or tasks beyond what is outlined in the service agreement, an hourly rate applies.
Pros:
Cons:
Example: Charge $150/hour for IT consulting requests outside the scope of the agreed services, such as implementing a new software tool or troubleshooting a unique issue.